General terms and conditions
General Terms and Conditions for the Provision of Services by the Bavarian Scientific Center for AI and SuperTech, Kloster Speinshart, Speinshart Scientific Center for AI and SuperTech, Klosterhof 2, 92676 Speinshart, Email: info@speinshart.ai (hereinafter referred to as the “Contractor”) towards its customers (hereinafter referred to as the “Client”)
1. General Provisions
1.1 These General Terms and Conditions (GTC) for the provision of services apply to contracts concluded between the Client and the Contractor incorporating these GTC.
1.2 The Contractor is entitled to commission necessary services to subcontractors in its own name and on its own account, who may in turn employ subcontractors. The Contractor remains the sole contractual partner of the Client. The use of subcontractors shall not take place if it is evident to the Contractor that their involvement contradicts the legitimate interests of the Client.
1.3 If other contractual documents or terms and conditions in written or text form also become part of the contract, the provisions of such documents shall take precedence over these GTC in the event of a conflict.
1.4 The Contractor does not recognize terms and conditions deviating from these GTC used by the Client—unless explicitly agreed otherwise.
2. Subject Matter of the Contract and Scope of Services
2.1 The Contractor shall provide the following services as an independent entrepreneur:
Seminars, retreats, conferences, workshops, symposiums.
2.2 The specific scope of services is subject to individual agreements between the Contractor and the Client.
2.3 The Contractor shall render the contractual services with the greatest possible care and diligence in accordance with the latest standards, rules, and findings.
2.4 The Contractor is obliged to deliver the contractual services. However, in carrying out their activities, they are not subject to any instructions regarding the manner, location, or timing of service delivery. The Contractor will nonetheless schedule activity days and times to ensure optimal efficiency and contract fulfillment. The service provision will occur in coordination with the Client.
3. Duties of Cooperation on the Part of the Client
4. Compensation
4.1 Compensation will be agreed upon individually.
4.2 Compensation is due after services have been rendered. If based on time intervals, payment is due after each period (§ 614 BGB). For effort-based billing, the Contractor may invoice monthly unless otherwise agreed.
4.3 The Contractor will send the invoice by post or email (e.g., PDF). Payment is due within 14 days of receipt.
5. Liability / Indemnification
5.1 The Contractor is fully liable for intent or gross negligence, for injury to life, body, or health, or if a guarantee is breached, unless otherwise specified. For negligent breach of essential contractual obligations, liability is limited to foreseeable damages typical for the contract. Essential contractual obligations are those necessary to achieve the purpose of the agreement and which the Client relies upon. Further liability is excluded. These liability provisions also apply to the Contractor’s agents and legal representatives.
5.2 The Client indemnifies the Contractor from any third-party claims arising from violations of these terms or applicable law by the Client.
6. Contract Duration and Termination
6.1 Contract duration and termination periods shall be agreed individually.
6.2 The right to extraordinary termination for cause remains unaffected.
6.3 Upon contract termination, the Contractor must immediately return or destroy all documents and content provided, at the Client’s discretion. No right of retention exists. Electronic data must be completely deleted unless longer retention is legally required. The Contractor must confirm deletion in writing upon request.
7. Confidentiality and Data Protection
7.1 The Contractor shall treat all information received in connection with the assignment as strictly confidential and impose this obligation on all employees or third parties with access. This confidentiality obligation applies indefinitely beyond the contract term.
7.2 The Contractor shall comply with all data protection laws, particularly the GDPR and the German Federal Data Protection Act, in fulfilling the contract.
8. Final Provisions
8.1 German law applies, excluding the CISG.
8.2 If any provision of these GTC is or becomes invalid, the validity of the remainder is unaffected.
8.3 The Client shall reasonably support the Contractor by providing necessary information and data.
8.4 If the Client is a merchant, public law entity, or has no general place of jurisdiction in Germany, the Contractor’s location is agreed as the place of jurisdiction; exclusive jurisdictions remain unaffected.
8.5 The Contractor may amend these GTC for objectively justified reasons (e.g., changes in law, jurisprudence, market conditions, or business strategy) with reasonable notice. Existing customers will be notified by email at least two weeks before the changes take effect. If the customer does not object within the deadline, consent is deemed granted. If they object, the changes will not apply, and the Contractor may terminate the contract extraordinarily at the change’s effective date. The notice will include information about the objection period and its consequences.
9. Information on Online Dispute Resolution / Consumer Mediation
The EU Commission provides a platform for online dispute resolution at:
https://ec.europa.eu/consumers/odr
This platform serves as a contact point for out-of-court resolution of disputes from online purchase or service contracts involving consumers. The provider is neither willing nor obliged to participate in a consumer dispute resolution procedure under the VSBG.